Tips to improve Your canine Adoption Application
Note: “KL” is a volunteer with a rescue group, and one of her jobs is to process adoption applications. These are her suggestions on how to improve your canine adoption application.
Processing canine adoption applications can be extremely rewarding.
There’s no better feeling than seeing cheerful photographs of “your” applicant with their new canine or puppy and knowing you played a part in those matching human and canine smiles.
On the other hand, it can be discouraging to assess a long string of applications that just aren’t eligible for approval.
The worst is when the person seems typically careful and everything checks out except for one requirement, and it’s one you can’t overlook.
You deny the application, you’re left feeling frustrated, and the applicant, who may have thought they were doing everything right, is not able to adopt from you.
They may be angry or sad because they feel judged or lied to.
The truth is that in many cases, we don’t want to be gatekeepers. We want to see pleased adopters and pleased dogs matched up.
We also understand that nobody is perfect, but there are a lot of really good human beings out there. and hello – you cared enough to fill out the application in the first place. That counts for something.
When I get an application, I don’t go searching for what’s wrong with it; I look for ways I can approve someone that week.
So with that in mind, I’ve compiled a list of some proactive things potential canine adopters can do to help improve their canine adoption application.
Tips to improve your canine adoption application
1. Do research on the rescue group’s adoption process and policies.
Look up rescue groups and shelters in which you have an interest. Not all of them will put their adoption policies and requirements on their websites, but numerous will and it’s worth a look.
Note the requirements for vetting especially; close to 100% of the applications I deny are for vetting. Which brings me to the next point:
2. get your vetting ducks in a row.
This one is twofold. First, your current dogs and cats will likely need to be altered and current on certain vaccines. Some groups may require additional preventative care.
Know what you will need to file and start building that history. how much you need will vary, with some groups just wanting to know your animals are current now and others requiring a 2-5 year track record.
Check with your vet and see if there are any gaps in required care. get your animals current as soon as possible and keep them that way.
If you purchase flea/tick or heartworm prevention or vaccines from sources other than your vet, start saving receipts.
Take photos of the receipts and packaging. If your vet can’t confirm that you purchased those items from them, you will at least be able to demonstrate that they were purchased and that may be sufficient.
Second, it helps us immensely if you can gather accurate contact information for all of your vets going back 3-5 years, including clinic name, city and phone number.
Many people use multiple vets, or they move, and the records all exist but they reside in different places. That’s okay!
Just tell us about it so we can call each of those vet clinics and piece together the history of care we need. If you can give us a summary of when or for which pet each clinic was used, that’s even better!
3. Be truthful – are you prepared to meet the rescue group’s adoption requirements or not?
Decide what you are prepared to do to meet the rescue’s requirements … and what you are not.
For instance, I had one applicant who had a young huge breed dog. She did plan to alter the dog, but not before the canine was two years old; her vet and breeder both recommended against it.
She was totally free to make the decision but chose that it was really essential to her to stick with the assistance she was given, and she owned that choice.
4. Be truthful with us on how you feel about our adoption requirements.
The same applicant above disclosed her situation and decision to us, and I was able to defer her application until her canine is old enough to alter. She is much more than welcome to reactivate her application if she chooses, when she is ready.
Without that information, I would have denied her application, but because she was candid, I could find a compromise.
Even if we can’t work with someone in a particular situation, it really matters to us if they are honest. I would not blame any group who chose that in the future, they were not open to working with someone who lied to them.
5. help us out with your personal references.
Provide accurate contact information for the requested number of references. give your references a heads up that we might be calling, and ask them to call us back if we don’t catch them.
Be prepared to offer others if we just can’t connect with the ones you initially gave – it happens.
6. feel totally free to keep in touch with the rescue.
A friendly note or text to ask me how things are going is always welcome! I’ll tell you what I know. It’s also a chance for you to let me know if any details you’ve given me have changed.
I will note this and use that information to identify a canine we have that might be best for you once we are through the process. Plus, it shows you care about the process and are thrilled to adopt.
7. If you have a question about the adoption application, ask!
There really is no such thing as a dumb question. If I don’t know the answer, I will try to find out for you. If there is a home check out as part of the application process, use that opportunity to ask any questions you might have.
I get thrilled when I see someone with a literal list of questions they’ve compiled in advance; it shows me that they have approached this thoughtfully and care about using us as a resource.
Do you have any suggestions to add? What were your canine adoption application experiences like?
Let us know in the comments!
Previous messages from KL:
What do good breeders and good rescues have in common?
Do you have a breed people tend to be scared of?
How to choose a canine breeder